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		PROGRAMS & SERVICES: INFORMATION TECHNOLOGY: DATA COLLECTION & TRAINING MATERIALS (Updated 8/8/08)     During each fiscal year, the department collects data from Vermont's supervisory unions and school districts. In addition, the department provides training to help school professionals provide this data. This area provides access to training materials, data collection instructions and forms for submitting data to the department. Please contact the department's Helpdesk at (802) 828-3777 with questions regarding data collections. Data Collections (Updated 8/8/08) Training Materials School Data Reports View reports generated at various times during the year based on data submitted by school districts/supervisory unions.     DATA COLLECTIONS (Updated 8/8/08)     The following data collections and related materials are presented in due date order:     Collection Date Mailed Date Due Instructions Online Links for: Child Count Tracks special education children by different categories i.e. disability status, type of placement, time spent in various educational placements. NOTE: The addition of a patch in the "Online Links" column will address issues with critical errors in the autism and disability fields and errors with the Coordinated Service Plan field. NOTE: This collection has not been completed. October 8, 2007 December 17, 2007 2008 Software Instructions 2008 Reporting Instructions Child Count Patch (2.3MB/.mdb) Child Count Patch Instructions Preliminary Budget (2009) Preliminary budget data are used for: 1) creating the sheets for town meetings that estimate individual education property taxes paid after accounting for tax adjustments (income sensitivity); 2) as edit checks for the June 1st approved budget collection; and 3) to estimate the Education Fund reserve for future years. Online only February 1, 2008 Included as part of the online link PC Users Mac Users Educator Census Data collected to determine which core academic subject classes are taught by teachers who are highly qualified for their assignment in accordance with Title II of NCLB. January 18, 2008 March 3, 2008 2008 Software Instructions 2008 Reporting Instructions Quick Reference Guide Educator Form Special Educator Form   June Budget   School district budget data to determine education spending for determining homestead property tax rates April 14, 2008 June 1, 2008 2009 Software Instructions 2009 Reporting Instructions PC Users Mac Users Safe and Healthy Schools (SHS) Collects data from schools to assess how they are addressing school health issues May 2008 July 1, 2008 2008 Reporting Instructions Data Collection Combined Incident Reporting Software (CIRS) Assists in the gathering of information related to violations of school policies, state or federal statutes or regulations September 13, 2007 July 1, 2008 2008 Software Instructions 2008 Reporting Instructions CIRS Patch Utility (2.5MB/.mdb) Spring Census An updated list of Vermont public school students with attendance and absence information Late May/Early June 2008 July 15, 2008 2008 Software Instructions 2008 Reporting Instructions PC Users Mac Users Annual Statistical Report (Statbook) (Updated 8/8/08) Enables school districts to comply with Title 16 V.S.A. § 563 (13). The collection provides data on expenditures made and revenues received by school districts. July 16, 2008 August 18, 2008 2008 Software Instructions 2008 Reporting Instructions - - - - - Software (9MB/.mdb) (Updated 8/8/08) OR Software (1.4MB/.zip) (Updated 8/8/08) Allowable Tuition Worksheet Revenue Worksheet Signature Page Statbook Patch Utility (1.5MB/.mdb) (Added 8/8/08) Independent Student Census Collection of students enrolled at independent schools as of October 1, 2008 September 29, 2008 October 29, 2008     Teacher/Staff Survey The collection asks for the full-time equivalent count of all staff employed by each school and supervisory district/union and their corresponding salaries and/or cost of contracted services September 2008 November 2008     Fall Census An updated list of Vermont public school students September 28, 2008 November 7, 2008   Tuitioned Student Census A list of students for whom their districts (towns) pay tuition or assessments to approved independent or out of state schools September 28, 2008 November 7, 2008     Announced Tuition Announced tuition is the maximum tuition a district can charge districts sending tuitioned students. Vermont law requires that any increases over a previous year’s announced tuition rate must be reported to sending districts and to the Department of Education by February 1st each year. December 2008 February 2009         COLLECTION TRAINING MATERIALS       Some of the training materials provided are replications of data and information presented at workshops conducted for business managers and school registrars.       Collecting and Reporting Quality Data: The Best Practices Guide for Completing the Vermont Department of Education Core Data Collection This guide is the product of an NCES-supported project to visit several Vermont schools to document the data management practices that work the most effectively in completing many of the department data collections. This guide includes general best practices in addition to specific suggestions for completing the core data collections. NOTE: This document contains 65 pages.       Student Census: Revising or Adding Data The following two documents contain instructions, required forms and code set information for making revisions or additions to the student census data. Submitting Revisions to the Student Census Data Submitting Additions to the Student Census Data       Student ID Number Request Form The form is used by schools use to request a student’s state ID number. Please note the following: Schools wishing to have access to student IDs must submit student information by fax to (802) 828-1444. It is preferable that the Student ID Number Request form be used but as long as the student’s name, date of birth, gender, grade and town of residence are provided, the request will be accepted. Provide a contact name, phone number and fax number in case there are any questions on the student IDs that are being requested and that information can be returned to the appropriate person. Should an ID exist, it will be returned to the school by fax. All other IDs will be assigned during the fall and spring data collection cycles and returned to superintendent’s office once all the data are submitted and all IDs are assigned.         Information Technology PDF files require the use of Adobe Acrobat Reader. To download a free version of Adobe Acrobat Reader, click on the icon below. View Acrobat tips and information.
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